Present:

Matthew Alves, Nathan Wong, Tim Monks, Connor Dunn. Chris Sinjakli, Claire Thomas, Tomas Pilar, Rebecca Chui

Minutes

SES

SES were denied. Despite Connor’s attempt to get in touch with them, they never replied to us. The exec decided that we’d be happy to let them do stuff in CompSoc if they wanted.

Food at Gaming

An email has been sent to the members. Should gaming continue to be left in a state after gaming further action will be taken.

LAN

An email has been sent about what happened. Further problems will be dealt with on a case by case basis.
Action: Azurit to apologise to fred.

SF4 Tournament

The room has been booked for the last Wednesday of term. Posters will be done this weekend, as will the website to go on the posters/email.

Secret Santa

Estel will organise this

XBox360 Stuff

It is possible to get Microsoft points with the HDD. We also need a laser pointer/clicker for presentations.
Action: Azurit to email exec with links and prices, taking the above into account.

Christmas Meal

Wingwahs has been booked for Friday 4th.

Present:

Connor Dunn, Chris Sinjakli, Tim Monks, Matt Alves, Tomas Pilar, Anees Ahee, Rebecca Chui

Apologies:

Claire Thomas, Nathan Wong

Minutes

Christmas Meal

Pepper was not present so discussion of the Christmas meal couldn’t really take place
Action: monk to fix the mailing list to email alumni

Clothing

Sadiq got quotes for the society from First Image. It is very cheap, with ~£15 for the most expensive hoodie, £2.50 for a name on the hoodie. ADM are offering to beat any quote that we are given, however when ADM have been used in the past there have always been problems. So, we will use First Image.

The logo on the back is very expensive, and so we will not use it.

The new logo will cost £25 to digitise, but the cost will be removed if the order is worth over £300. The delivery is £10.

Connorhd will make the clothing order event as he has the quote. He will also pay for it then collect money off people. It will be order at the end of this term for the beginning of next term.

Action: Connorhd to make event for clothing order

L4D2 Tournament

Estel has been re-actioned to sort it out. A website is needed for signups, this will be a XING project.

The suggested format is signups of 2 people to make a pair. These pairs will play against other pairs and with other pairs, and they will then report the results to the website to update the table. There will be possible infractions against both teams if they can’t agree who won, possibly leading to disqualification if a team gets lots of infractions.

Action: Estel to give Trip info for posters

Rock Band DLC/Xbox stuff

Action: Azurit needs to get figures and links for xbox 360 stuff, including a HDD and a screen
Action: Monk to buy microsoft points to buy songs
Action: Estel to get a list of songs to download and their prices

XING

Possible things to do at XING have been suggested by mulletron in the discuss email, if people have nothing to do.

Progcomp Posters

The posters are ok. Trip will order 60 from the SU on Friday for Monday, and they will be put up on Monday/Tuesday/Wednesday.

Action: Trip to order and put up posters

Mailing List

Mailman apparently sucks. Connorhd will change the archives so that they are weekly to improve this

SF4 tournament

Will take place Wednesday of week 10. Azurit will sort out the information, and pass this onto Trip for posters and Mogmiester for room bookings. It will be open to everyone on campus.

Action: Azurit to get info for the posters to Trip by Monday, and to Mogmiester for room bookings also by Monday

Risk Assessment

This will be handed in on Monday

Present:

Connor Dunn, Chris Sinjakli, Claire Thomas, Tim Monks, Nathan Wong, Anees Ahee, William Harris, Ben Falconer, Rebecca Chui, Vincent Poon

Apologies:

Matt Alves, Tomas Pilar

Minutes

Gaming arrangements

The point was raised that there are some people who attend gaming who would like made available a quieter environment to code or work in.
Monk suggested that the MSc lab in DCS could be used by these people, but concerns were raised about the room’s accessibility. It was suggested instead that Rock Band be moved back into CS0.01 in order that CS0.06 could be made quieter. This motion passed a unanimous vote provided volumes were kept reasonable and Rock Band moved into the far corner.

Action : Rock Band to be moved back into main gaming room, quieter work and programming to be encouraged in CS0.06

Clothing order

The design of the hoodie was broadly agreed upon as being similar to previous years’ but with an updated logo and the addition of a large print of it on the rear of the garment. It is hoped that the order can be made by the end of term.

Action: Connor will obtain quotes from various companies.

Progcomp

Connor said that this would happen on Wednesday evening in week 8. It will take the format of a speed programming competition. Accenture have agreed to sponsor it, and their sponsorship funds should hopefully be coming through soon, but all material related to the event will include their name/logo.

Action: Connor to pass on information about event to Trip.
Action: Trip to update previous progcomp posters with appropiate details and add the Accenture logo.

Week 6 LAN

Details of the LAN were discussed. Techteam will organise setup from 7PM onwards.

Action: Estel and Azurit to discuss prize tournament
Action: Mogmiester to unbook PS1.28 and book Lib1
Action: Estel to create pizza order event
Action: Estel to send out general LAN email
Action: Sinjo to ask Roger for trolley

Mailing lists

It was discussed that the exec often recieve requests for services / job adverts from various parties both inside the University and from outside companies. It was agreed that it did not seem appropiate to send these either to compsoc-discuss, where they seem spammy, or compsoc-jobs, which is too specific. Instead, a new mailing list, compsoc-interest will be set up where the exec can send these advertisements. The list will be opt-in, and a digest of any posts to it will be included in the weekly newsletter.

Action: Connor to set up new list and email members about its existance

Left4Dead 2 tournament

It was suggested that the society could run a Left4Dead2 tournament on the game’s release next week. The possibility of advertising this to the campus at large and setting up a dedicated website was also discussed.

Action: Estel to organise details of L4D2 tournament

Any other business

• The planned IBM Warwick trip will be unable to run this term owing to a mixup regarding the dates.
• Trip volunteered to flier campus in two weeks time.
• Zedo said that people had requested Rock Band DLC at Gaming. It was discussed that, given the society 360 has no harddrive, this could prove quite expensive.
  • Action: Estel to make list at gaming of what songs are requested and see if these would suggest the purchase of any Rock Band song packs.
• The second guitar controller being used by the society does not belong to it.
  • Action: Estel to organise purchase of second guitar controller.
• It is uncertain whether the Presidential training was attended by a member of the society.

Actions from the previous meeting that have not been completed were reactioned:

Action: Monk to add the society logo to the SU webpage
Action: Sinjo to attend first aid training (when available).
Action: the entire exec (except Trip) to review and amend the Health Risk Assessment form.
Action: Pepper to contact Wing Wahs
Action: monk to produce a list of alumni and pass to pepper
Action: pepper to contact alumni about reunion plans
Action: pepper to create an event for the Christmas meal
Action: monk to email -discuss about FOSDEM trip

Present:

Trip, Monk, Connorhd, Dirtus, Azurit, Steve, Twinklefeet, Mulletron, Sinjo

Minutes

SSE Training

Monk notes that the Event Planning Packs are worth having a look at – see here (general information) and here (forms for specific events). The Warwick Advantage award may also be a useful opportunity.

Action: Monk to put society logo on SU webpage.
Action: Connorhd to attend the presidential training/duty of care session.
Action: Sinjo to attend first-aid training.

LAN Rota

There was some discussion about the exec rota and the tech team rota, with suggestions to ensure LAN rotas are fairly allocated.

Action: Azurit to send out an email to exec about the LAN rota.

Risk Assessment Forms

This has not been filled out yet. Monk requests that exec members should each fill out the form to be sent by Wednesday 4th of November. The Risk Assessment forms can also be archived for later reference.

Action: Monk to re-link to the risk assessment forms via email.
Action: All exec members to fill out risk assessment form.

Christmas meal and Reunion:

Action: Pepper to 1) ring Wing Wahs concerning booking seats for Christmas meal; 2) email alumni to gauge interest in attendance for the meal and 3) make event for Christmas meal on the website.

Sinjo and Connor at Gaming:

Sinjo and Connor cannot attend gaming on Friday November 6th. Monk volunteered to attend at the beginning to log people in.

Action: Connor and monk to discuss the details of turning off the system and other technical details.

Gaming Plans

It was suggested that there should have been more tournaments at last week’s gaming. Noted that last week’s gaming had substantially less attendance due to the Alton Towers trip.

Action: monk to buy SF4

Any Other Business:

As Estel has a lecture 5-6 on Mondays, an email will be sent out to re-negotiate exec meeting times that are compatible for all exec members.

Steve mentioned the possibility of setting up an organized FOSDEM trip this year.

Actions that were not followed up last week are also re-actioned again below:

Action: Azurit to send out email about available exec meeting times.
Action: Mogmiester should book rooms for talks for the remainder of the term and should contact timetabling about removing the room booking at PS 1.28 (as this is not needed).
Action: Connorhd to talk to the reception to get the talk on the DCS board.
Action: Azurit to buy cleaning supplies by this Friday – duct tape, bin bags and table cleaners.
Action: Mulletron to send email on an organized FOSDEM trip.