CompSoc Minutes – 2004/05/28

Present

• Richard Wilson
• Paul Broadbridge
• Peter Ellis
• Chris Boyle
• Chris Endicott
• David Buckley
• Christian Bates
• Timothy Troy
• Andrew Sully

Progamming competition

Peter Ellis, Richard Wilson and Andrew Sully to sort the details

Exams

There was a suggerston to suspend exec meetings for the duration of exams, it was agreed that this was not a sensible idea.

Socials

Paul broadbridg tol the exec he had organised another social which is a cinema trip on sunday the 31st at 1PM

BFL

Chris boyle was asked to check the holding a LAN page as the technical officer David buckley was asked to update the “what to bring to a LAN” page on the main website.

BBQ

Richard Wilson and peter Ellis were asked to organise equipment for the BBQ

Tech

It was commented that the ftp directory needs to be reorganised. Richard Wilson was asked to do this and in the process add ”/ftp/pub/misc”

Richard Wilson then summarised the planned server migration and the assoceated game of musical harddiscs that would have to be played, Chris Endicott volunteerd the services of a 40 Gig harddisk to assist witht he swapping.

Paul Broadbridge suggested a compsoc VPN, this was decided to be a good idea but would have to be implemented after the exams.

David Buckly informed the exec that the details of the proposed changes to the website are on the TechTeam Wiki under Website

AOB

It was mentioned that during the exam period we needed to have a rota of which exec member was going to be at gaming each session, David Buckly was asked to write a cron job to mail the exec list if there were no exec signed up to gaming.

Paul Broadbride was asked about thepiazza leaflet, which had been finished but not sent, and was asked to sort this out.

The meeting was then adjourned.

CompSoc Minute – 2004/05/21

Present

• David Buckley
• Timothy Troy
• Euan McGreggor
• Andrew Sully
• Christopher Boyle
• Richard Wilson
• Johnathan Smith
• Paul Broadbridge
• Christian Bates
• Matt Bergin
• Can Kavaklioglu

Donation of Hardware

Matt Bergin offered us a machine for hosting space for Warwick comedy, the specs of which are detailed below. A discussion on the uses of said machine and the services would be rendered for the donation of said machine was briefly held but was postponed for a meeting of the technical team to avoid cluttering up the exec meeting.

• Duron 1000
• 256 Mb 266 DDR
• 76 GB Hard disk

At this point Matt Bergin left.

Peter Ellis apologized for the lack of a written agenda due to various personal problems he had over the week.

Finance Cards

Peter Ellis queried if the finance cards from the previews meeting had been sorted, David Buckley informed the meeting that the president had to go and sort them and Richard Wilson was job listed to go and get finance cards for the coming year.

Christian Bates then pointed out that we have not yet sorted out the inventory for next year, Timothy Troy was job listed to sort this out and mail Richard Wilson with it asap.

BBQ

Paul Broadbridge confirmed the details of the barbecue as 1400–1700 on the 20th of June at site one, he also informed the meeting that a fire extinguisher was sorted. David Buckley offered the services of his barbecue for the even which were accepted. Paul broadbridge was job listed to check on the regulations about gas barbecues being used..

BFL

The exec confirmed that all arrangements for the BFL are in place.

Film Social

Another film social was and it was agreed that ideas for this would be sent to the exec list.

Newsletter

Peter Ellis apologised for the delay in sending the newsletter and explained that he was rather short on /news/ to put in it, the meeting in general agreed to E-mail him stuff to put in.

Forums

The exec wish to thank Sariel for taking the time to test forum software and report his findings to us. In the light of these findings it was decided that we would be migrating back to PHPBB as it has a clear and active development road map and good community support. Richard Wilson was tasked to sort this unless any further suggestions were received by the next meeting.

Gaming

David Buckley noted that the exec needs to plan the first gaming session of the next year to be less lame so we can actually /keep/ some of the first years around. Richard Wilson was tasked to renew our lease on the right to do gaming.

Programming Competition

It was agreed that there would be a newsletter item on the programming competition and they this and the proposal would be written in the programming competition meeting.

OSP

David Buckley was tasked to send suggestion on how to run next years OSP to the exec and OSP lists.

TOS

Peter Ellis apologised for not redrafting these due to time constraints so the matter was left for later discussion.

JinglyBOT

Due to the pleasantly surprising reaction to the member who was disciplined last week, it was decided that he would be offered full JinglyBOT privileges again.

The meeting was then adjourned.

CompSoc Minutes – 2004/05/14

Present

• John Aldis (visitor)
• Chris Endicott (visitor)
• Peter Ellis
• Richard Wilson
• Christian Bates (ex exec)
• Euan MacGregor (ex exec)
• Paul Broadbridge
• Timothy Troy
• Andrew Sully
• David Buckley
• Chris Boyle

Piazza Leaflet and Freshers Fayre Stand

Peter Ellis apologised for not having begun work on the freshers fayre stand and was joblisted to actually do this.

Paul Broadbridge distributed printed copies of the draft Piazza leaflet however to save time it was decided that he would post a link to the exec list and people would send comments to the list.

BBQ

Paul Broadbridge was asked to send a status report on this to the exec list and to check on the regulations surrounding the event particularly those surrounding what equipment we are permitted to use. Paul Broadbridge also mentioned that regulations require that we have a fire extinguisher and offered to arrange this.

Van Hellsing Social

It was confirmed that the Van Hellsing social is booked and ready to go ahead on Saturday.

Gaming

It was confirmed that the website had been updated with the new location, Paul Broadbridge pointed out that the information page and especially the photos on it were somewhat out of date and should be updated. The exec as a whole were tasked to find new pictures to go on said page and David Buckley was asked to update the page itself.

Escape Games

Escape games is a new gaming based cybercafe in Leamington Spa, they expressed interest in a partnership of sorts with the computing society and gave us literature about the store. Peter Ellis is to bring said literature to the next gaming session for people to look at.

Exec Handover

The exec as a whole confirmed that all to the courses required by the students union had been taken by members of the exec with the exception of Duty of Care which Richard Wilson agreed to take.

It was also mentioned that we need to get finance cards sorted for the new exec. Peter Ellis and Richard Wilson are to be on one and Timothy troy and Andrew Sully are to be on the other.

LAN

Richard Wilson thanked all exec who helped at the LAN and asked for any suggestions or comments to be sent to the exec list. It was suggested that for the BFL we need a seating plan, a way of measuring in advance the current drawn by each computer and a way for people to express their preference for a room on the sign ups. Suggestions for these ware decided to go on the exec list.

Servers

The stratus of the servers was posted to the exec list by Phil Stoneman and thus this item was already resolved.

Complaints procedure

The exec agreed by majority vote that formalising a complaints procedure was unnecessary.

AOB

It was suggested that the exec list requires a ticketing system to be implemented so we can tell who has responded to which mail on the list.

It was suggested that we need to formalise the both the Terms of Service documents as a whole and the system for the status of ex-exec members. Peter Ellis was assigned to produce drafts for these and post them to the exec list.

Disciplinary Measures

Richard Wilson (RW) summarised for the exec the issue which had arisen regarding a script that was making administration on Molotov difficult which was run by an ex member of the exec, a copy of which was shown to the exec. Due to some minor controversy about some correspondence on this subject that was sent to the exec list, RW explained that he had CC’d the exec list with his correspondence with the member in question to keep the issue open. He also expressed a wish to keep the issue transparent which was applauded by the exec.

At this point, RW called a vote on whether people thought his actions thus far were justified:
* Uphold: 6
* Abstain: 2
* Overturn: 0

RW then asked the exec the question “Where do we go from here?”

The exec agreed that there were no grounds for either membership termination or for a suspension of the member’s Molotov account.

RW explained that it had been suggested to him that we may not want the individual in question to be seen as a representative member of the society, and as such whether certain priveleges should be removed: Channel operator status in official society channels and a higher level of access to the JinglyBOT which resides in them (JinglyBOT privileges are not an official society privilege, however the maintainers had allowed the exec to make the decision on their behalf).

There was a long discussion of each item seperately, with op privileges coming to a vote first and bot privileges being discussed bearing this decision in mind.

Removal of operator privileges in official society channels:
* For: 4
* Abstain: 4
* Against: 0

Removal of privileges for the JinglyBOT:
* For: 5
* Abstain: 2
* Against: 1

The exec then decided that there would be both a formal E-mail and written communication to the member of the decisions of this meeting which would be sent at midnight on Sunday 16/05/2004, and decided the sanctions agreed on would be enacted just before then.